Terms and Conditions for Data Protection
Effective Date: 1st January 2025
Welcome to Interconsult Engineers LTD. We are committed to protecting the privacy and personal data of all our clients and stakeholders. These Terms and Conditions outline how we collect, process, and handle personal data in compliance with the Kenya Data Protection Act, 2019.
1. Data Collection
1.1 Scope of Data Collection
We collect personal data only when necessary for the provision of our services and business operations. This may include, but is not limited to:
- Full Name
- Contact Information (e.g., phone numbers, email addresses, and physical addresses)
- Banking and payment details
- Project details and requirements
1.2 Consent to Collect Data
By engaging with our services, you agree to provide accurate and necessary personal data for the purposes of fulfilling contractual obligations and legitimate business needs.
2. Use of Collected Data
2.1 Purpose of Data Usage
Personal data collected by Interconsult Engineers LTD is strictly used for the following purposes:
- Providing requested civil and structural engineering services.
- Conducting research to improve our services and industry insights.
- Organizing events such as workshops, training sessions, and industry-related gatherings.
- Publishing reports and papers relevant to our field of expertise.
- Maintaining contact details of members, partners, and stakeholders for ongoing communication.
- Ensuring compliance with legal and regulatory obligations.
- Making payments.
2.2 Restrictions on Data Usage
We do not use personal data for:
- Marketing purposes.
- Reselling to third parties.
- Research or analysis purposes unrelated to our operations.
3. Data Sharing and Third-Party Access
3.1 Non-Disclosure Policy
Interconsult Engineers LTD does not disclose personal data to third parties, except when required by law or with explicit client consent.
3.2 Authorized Sharing
In cases where third-party collaboration is necessary (e.g., subcontractors or legal compliance), data sharing will adhere strictly to the Kenya Data Protection Act, ensuring the same level of confidentiality and security.
4. Data Storage, Security, and Breach Measures
4.1 Data Storage
Personal data is stored securely on our systems and is accessible only to authorized personnel.
4.2 Security Measures
We employ robust technical and organizational measures to protect personal data from unauthorized access, loss, or misuse, including encryption, firewalls, and secure servers.
4.3 Data Breach Measures
We have implemented comprehensive Data Breach Response Measures to address any potential breach promptly and effectively. These measures include:
- Monitoring systems to detect breaches early.
- Containing breaches to prevent further damage.
- Notifying affected individuals and the relevant authorities, as required by law.
- Conducting post-breach reviews to improve future security.
4.4 Retention Period
Data is retained only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Upon expiration of this period, all personal data is securely deleted.
5. Your Rights as a Data Subject
Under the Kenya Data Protection Act, you have the following rights:
- Access: Request a copy of your personal data held by us.
- Correction: Request corrections to inaccurate or incomplete data.
- Deletion: Request the deletion of your personal data under certain conditions.
- Objection: Object to the processing of your data for specific purposes.
To exercise your rights, please contact us at:
Email:data@iel.co.ke
6. Legal Basis for Processing Data
Our legal basis for processing your personal data includes:
- Fulfillment of a contract.
- Compliance with legal obligations.
- Legitimate interests necessary for the operation of our business.
7. Amendments to the Terms and Conditions
Interconsult Engineers LTD reserves the right to amend these terms and conditions as necessary to comply with changes in laws or company operations. Updated versions will be posted on our official website and communicated to clients as appropriate.
8. Contact Us
For any questions or concerns regarding these Terms and Conditions or the handling of your personal data, please reach out to us:
Company Name: Interconsult Engineers LTD
Email: data@iel.co.ke
Physical Address: jadala place-off Ngong Road, Nairobi Kenya
This document ensures compliance with the Kenya Data Protection Act, 2019 and reflects our commitment to safeguarding your personal data.